Track Invoices in Seller Ledger

Seller Ledger on May 6, 2026

As we continue to improve the product based on customer feedback, today we’re announcing the release of improvements to tracking invoices. In accounting parlance, this involves accounts receivable (money owed to you) accounts.

Why would I need to track invoices?

For many small sellers, cash-based accounting works quite well. You simply recognize income and expenses when you receive or spend the money. But as your business grows, you may to choose to use more of an accrual model, when you recognize income when you make the sale, since payment can come a biit later. For that, you’ll need some new accounts.

Tracking invoices

To track invoices in Seller Ledger, you’ll want to create a new account. Go to Settings -> Accounts, or just click “Manage accounts” at the bottom of the account list on your dashboard.

Click the “Add Asset Account” button to see the following:

Choose “Accounts Receivable” as the type, give the account a name and, optionally, a start date, and you’ve created an account that will let you keep track of the money people owe you.

Now, once you’re create your invoice account just click into it to start recording invoice transactions.

At the top of the screen, you’ll see buttons to “Add an Invoice” or “Receive a payment”

Click “Add an Invoice” and you’ll see a screen like the following:

You can even split the invoice amount into multiple categories if you would like.

Tracking invoice payments

When a customer pays an invoice, you can record that payment in a few different ways.

If you have connected the bank account where checks and payments get deposited, you should see the payment for an invoice show up there. Simply click to categorize that payment as a transfer to the new Invoices account.

Notice that, as soon as you choose the Transfer: Invoices option, a button appears to allow you to “Apply to Outstanding Invoice.” Click that and you can mark the specific invoice has having been paid.

And if you don’t have a connected bank account, just click into the Invoice account and choose the “Receive a payment” button.

Invoice amount tracking only

At the present time, Seller Ledger only allows you to track the amounts of your invoices. We do not provide electronic sending of invoices. Not do we yet support the ability for customers to pay your invoices electronically.

Manage your Contacts

Seller Ledger on January 5, 2026

On of the challenges of importing data, especially from certain banks and credit cards, is that they can create a lot of similar but not identical contacts/vendors/customers.

While Seller Ledger does it’s best to learn over time and create consistency among contacts, sometimes you still end up with slight variations.

Fortunately, we’ve just rolled out a new section under Settings where you can now manage your contacts.

From here, you can see all of the contacts used in Seller Ledger, including how many transactions are associated with each contact

As you can see in the example above, we have two contacts that look awfully similar. If you click on the contact name (or the “View” button) you can see the transactions that use that contact name:

These transactions look like they are consistent with the more commonly used contact name of “Nv Sos Silverflume”, so let’s reassign these transactions to that name:

The just start typing in and choose the name of Contact you want to reassign these transactions to:

Click “Delete & Reassign”, and Seller Ledger will move those two transactions to the new Contact name and remove the old one. From here, the list of contacts is updated as such:

That’s it. Now as you are editing/managing contacts elsewhere in Seller Ledger, your list of options will look quite a bit cleaner. And your Expenses by Vendor report will thank you for it:)