Track bills in Seller Ledger

Seller Ledger on May 6, 2026

As we recently announced with improved support for invoice tracking, we are also announcing similar improvements to tracking bills (a.k.a. money you owe to other people.)

For those sellers that may pay vendor on Net 30 terms, or for consignment sellers, this new functionality should come in pretty handy.

Tracking bills

The first thing you need to do is to create a new account to track your bills. In accounting parlance, these are “accounts payable.” Again, go to Settings -> Accounts (or click on the “Manage accounts” link in the lower left part of your Seller Ledger dashboard.) Scroll down the page to the Liabilities section and click the “Add Liability Account” button:

Next, choose the account type “Accounts Payable”, name your account, set an optional start date and opening balance, and you’re ready to start tracking bills.

Once you have created an account for tracking bills due, click into it from your Seller Ledger dashboard to see options for recording bills and payments.

Click the button to Record a Bill, fill out the details and click save.

Record payment of a bill

Very similar to how it works with Invoices, you have a couple of different ways to record payment of a bill. From within your linked bank account (or credit card,) you can categorize the payment amount as “Transfer: Bills Due”. When you do, you’ll see an extra button pop up to “Apply to Outstanding Bill”.

If you click that button, you’ll be show any outstanding bills to which you can apply that payment.

If you don’t have your payment account linked to Seller Ledger, you can always click back into the Bills Due account, click the “Make a payment” button and record it that way.

Manage your Contacts

Seller Ledger on January 5, 2026

On of the challenges of importing data, especially from certain banks and credit cards, is that they can create a lot of similar but not identical contacts/vendors/customers.

While Seller Ledger does it’s best to learn over time and create consistency among contacts, sometimes you still end up with slight variations.

Fortunately, we’ve just rolled out a new section under Settings where you can now manage your contacts.

From here, you can see all of the contacts used in Seller Ledger, including how many transactions are associated with each contact

As you can see in the example above, we have two contacts that look awfully similar. If you click on the contact name (or the “View” button) you can see the transactions that use that contact name:

These transactions look like they are consistent with the more commonly used contact name of “Nv Sos Silverflume”, so let’s reassign these transactions to that name:

The just start typing in and choose the name of Contact you want to reassign these transactions to:

Click “Delete & Reassign”, and Seller Ledger will move those two transactions to the new Contact name and remove the old one. From here, the list of contacts is updated as such:

That’s it. Now as you are editing/managing contacts elsewhere in Seller Ledger, your list of options will look quite a bit cleaner. And your Expenses by Vendor report will thank you for it:)