Tracking eBay purchases as Inventory
We’ve been getting more and more requests from our resellers asking for ways to better automate inventory management, in this case then they source from eBay. It is possible to track eBay inventory purchases as Inventory, but it takes a little bit of adjusting. Here are the key steps:
Step 1: Get your eBay purchase history in the right format
First of all, you’ll need to request your purchase history from eBay, which should get you a list that looks like this:
Next, you will need to copy and paste the table information from this page into a spreadsheet and save it as a CSV formatted file. Fortunately, because the data is laid out in a table format, copying and pasting should work quite well. Having your data in this format will allow you to easily upload the details to Seller Ledger.
Also, make sure to to delete any items that were purchased for personal use.
Step 2: Remove and rename columns
Deleted the following columns, which are not supported by our inventory upload feature:
- Purchase Date
- Item ID
- Individual Price
- Transaction Shipping Fee
- Currency
- Seller Name
Note: because the total cost column amount includes the Transaction Shipping Fee amount, that amount will be properly divided among the quantity of the items and be included in the item costs.
Rename the Listing Title column to “product name” and the Total Price column to “total cost” to match the column headers we require.
Step 3: Create unique SKUs for each product
The most important step now is to add a new column, titled “sku” and to create unique SKUs for each item in this file. Then, when you list them on eBay, record them in the Custom label (SKU) field. That will ensure that we can tie the sale back to the item cost.
Step 4: Upload your inventory to Seller Ledger
Lastly, to load this cost information into Seller Ledger, just go to the Inventory tab and click the “Add Inventory” button. Record the date that you are uploading this information, “eBay” as “Purchased from” and enter the total amount of all of the items (which you can add up in the spreadsheet.) Then click the button near the bottom of the screen that says “Upload inventory”, choose the file, and click save. Within a few minutes, it should show as a single large purchase of items with all of the cost details broken down.
That’s it! Hopefully that saves a bunch of time for those of you sourcing inventory from eBay.