3 Hacks to maximize mileage deductions

In an effort to make sure you write off all legitimate business deductions for your eCommerce business, we though it would be helpful to go a bit deeper on the IRS rules around “Business use of your car” so that you cab maximize mileage deductions.

Mileage deductions are a simple way to reduce your tax burden, and many driving trips for
resellers and online store owners qualify, but it’s so hard to remember to enter them all!

The IRS recommends tracking mileage driven for your business by recording every trip
at the time that you take it. You can include your trips to all of these types of
destinations that might be relevant for you:

  • Inventory sourcing trips
  • Office supply runs
  • Trips to the Post Office, FedEx or UPS to ship your packages
  • Trips to reseller meet ups or conferences
  • Driving to any in-person training sessions or educational opportunities related to your business

There are two different methods to calculate your mileage deduction, which we explain in more detail below, but either method requires you to track how many miles you drove for business purposes, so you’ll want to be as accurate as possible in capturing these.

But what if you’re already three quarters of the way through the year and you haven’t been tracking all of your miles? Read on for how we’ve seen some sellers capture legitimate business trips they took, even if they might not have been recorded in the moment.

Here are 3 ways we’ve seen sellers maximize their mileage deductions.

Disclaimer

Before proceeding it’s important to mention that we at Seller Ledger are not tax experts and are not trying to provide tax advice. It is critical that you as a reader make your own decisions on how to handle your specific tax situation, which may include hiring a professional.

1. Use a mileage tracking app

Some sellers use mileage tracking apps, such as MileIQ or Everlance, that can help you to keep track of how many miles you’re driving for business purposes versus personal. On the plus side, these apps can save you a lot of time versus manually entering each expense. On the minus side, they can be an additional cost and they don’t help for the time period you weren’t tracking your miles.

2. Mine your other financial records

Wouldn’t it be great if someone could give you a record of each of your driving trips throughout the year even though you forgot to record them at the time?

If you’re using Seller Ledger’s automated bookkeeping software to import your business bank and credit card expenses and categorize those expenses, it can get you pretty close. Chances are, you’ve got a record in Seller Ledger of an expense for each of those inventory sourcing trips. Simply go to the Expenses tab, select the “Cost of Goods Sold” category and you’ll have a list of each vendor you bought from and the date of the transaction. We’ve seen sellers create a Mileage Deduction in Seller Ledger for each of those trips where they know they drove to the vendor.

We’ve seen sellers use the same tactic for trips to the Post Office, FedEx or UPS for shipping trips. In your Expense tab, select Category “Shipping Costs” and you’ll see a list of your transactions. Sellers obviously can’t deduct mileage for instances where they purchased a shipping label from eBay or Amazon online to ship a package, and they can’t deduct mileage if the shipper picked product up from their home or office, but each seller knows how their business operates and where legitimate driving trips are included, this is a tactic that has helped other sellers to identify them.

This method works for Office supply runs, Education sessions, or any other vendor/expense where it was needed to drive to for business purposes.

3. Use Google Maps

The Simple Part: We’ve talked with sellers who didn’t know the distance between two locations they traveled to earlier in the year. They simply entered their starting point and the destination in Google Maps, and there they had it – they knew the number of miles traveled.

The More Sophisticated Part: One seller even taught us about the timeline in Google Maps. It’s possible to see your timeline in Google Maps both in the mobile app and on the website. All the places you have searched for throughout your history will come up – you can click the “see more” button to see more locations, revealing the potential destinations from your past. The seller was using this tool to research past trips that might qualify as business trips they could deduct.

They shared another approach in Google Maps which is to click on your profile in the upper right of the mobile app and turn on your location history. With this feature enabled you can see the driving trips that you actually took whether they were today, a week ago, a month ago, etc. and it can include your location history that you actually travelled to. This was another gold mine for the seller in identifying trips they took for business purposes.

Standard Mileage Deduction Rate

In 2025, the current IRS mileage deduction rate is now $0.70 per mile. To use the standard mileage rate method, you can multiply this amount by the number of miles driven for each work trip to calculate your mileage deductions. At the end of the year, the sum of all those mileage deductions can be subtracted from your taxable income so that you pay taxes on a lower amount.

Actual Expense Method

Alternatively, there is another method to deduct driving costs by writing off a percentage of your vehicle costs, the actual expense method. This method takes into account spending on things like car insurance, and vehicle repairs among other vehicle-related costs. To use this method, calculate the number of total miles driven for work during the year. Then note the total miles driven by the vehicle during the year. The number of miles driven for work divided by the total miles is the deduction percentage.

For example, if you drove 2,000 miles for work out of a total of 10,000 miles in a year, then 2,000/10,000 = 20%. Once you know this percentage, you will apply it to the total money spent on the vehicle during the year. If you spent $5,000 on the vehicle that year, then 20% * $5,000 would be $1,000, so you could deduct $1,000 for the year.

Unfortunately, you cannot use both methods to deduct vehicle-related expenses, you must choose one or the other. Most folks choose the simple mileage deduction rate, logging their miles as they go and multiplying by the IRS rate to calculate their total deduction for the year.

Of course every seller’s situation will be unique and we cannot provide tax advice for your unique situation. An accountant can help you to identify and maximize mileage deductions. In addition, here are a couple links from the IRS that might be helpful to you on this topic:

2024 IRS Standard Mileage Rate

IRS Tax Topic 510, Business Use of Car

Lastly, if you’re an online seller looking for an easy way to track your business expenses going forward, we recommend giving Seller Ledger a try. Seller Ledger offers a 30 day free trial, with no credit card required, and lots of smart features that learn and remember your vendors, so the more you use it, the faster and easier it gets over time.

Seller Ledger was designed to provide the simplest, most automated bookkeeping solution for ecommerce sellers, at an affordable cost. If you sell on eBay, Etsy, Amazon, Walmart, Shopify, Poshmark, Mercari, Whatnot and more, Seller Ledger can automate your bookkeeping and make tax time easy.

eBay fees too high? It depends.

One of the most common complaints we see among small eCommerce sellers is that eBay fees are too high. As are fees at Amazon, Etsy, Poshmark and other eCommerce marketplaces. This becomes especially common whenever new fee increases are announced.

While price increases often produce an emotional response (we are only human, after all – at least until AI starts writing these blog posts,) we thought it might be helpful to provide some context on marketplace fees and how you can evaluate them rationally (and analytically.)

What do marketplace fees get you?

To start, it might help to remember some of what you get from your online marketplace seller fees. For the sake of this article, we’ll use the example of selling on eBay versus selling on your own website.

1. A full-stack eCommerce platform on which to sell

What do I mean by “full stack”? Well, I mean everything that you would need to sign up for, configure and pay for yourself to start selling online through your own web storefront. For example, if you want to set up your own eCommerce storefront, you’d need to arrange (and pay for) the following:

  • A domain name. It’s the equivalent of a street address on the internet.
  • A hosting account which can handle the internet requests to visit and purchase from your online storefront. Oh, and you will likely want it to be secure, so you’ll want an SSL (secure socket layer) certificate.
  • Software to run your storefront. Your options here run anywhere from coding it yourself to using existing platforms like Woo Commerce or Shopify, which run from free to sizable monthly subscriptions.
  • A payment service, like Stripe or PayPal, to let you accept payments from your customers.

Online marketplaces provide all of the above for you. In additional to thinking about the cost savings with each item above, it might also help to think about the time savings of all the things you don’t have to spend figuring out, setting up, and, especially, fixing when they break. There is a very high probability that the large marketplaces have more reliable systems than what you might cobble together.

2. Marketing

This is the big one, and it’s not even close. The #1 thing you get from listing items for sale on a marketplace is traffic. Finding customers is one of the hardest things to do in business, let alone in an eCommerce business. Online marketplaces have done the heavy lifting to build large brands with huge numbers of customers who visit them every day. You benefit from that, though you do need to compete for attention among all other sellers on a marketplace.

To better understand why we focus on “marketing” so much, just imagine what you would try to do if you launched your own website. Let’s say you have a brand new eCommerce website, it’s live, it’s beautiful, it works perfectly and has amazing, unique, incredibly valuable items for sale at extremely reasonable prices.

How do you get people to visit your store?

If you google “how to drive traffic to your ecommerce website”, you will find a TON of content offering all kinds of advice (as well as some “experts” willing to help you, for a fee.) And you can compare that to what Shopify and Wix suggest. But let’s discuss a few of the common techniques you’ll likely find.

Word of mouth

Likely the very first thing to try is to reach out to your entire network of friends, family and professional colleagues. Ask them for help, ask them for advice, and of course, ask them to tell everyone they know about your amazing new web storefront.

Search engine optimization

In the brick and mortar world, you can choose a location with good foot traffic, though the rents will likely be higher. On the internet, there really isn’t a lot of foot traffic. The closest equivalent is search traffic, so you’ll want to make sure your website is optimized for key search terms. Of course, you’ll need to do this better than your competitors in order to get a high enough ranking. And some of those competitors are the very same online marketplaces, who’ve spent years developing expertise and credibility so that they can drive traffic to their customers’ listings.

Paid advertising

In the brick and mortar world, we used to be able to advertise in the Yellow Pages, but that’s been replaced by the online world. You can advertise on search engines like Google, as well as social media sites like Facebook and Instagram. You could sponsor podcasts from influencers who talk about products like the ones you sell. There are a lot of options out there that can help you reach your target customer, but it’s critical that you test and measure your ad campaigns on each of them, to be able to know whether you are making enough money to justify the continued investment.

eMail marketing

Even though it’s been around for a long time, email continues to be a very effective tool for communicating with customers. But in order for this to work, you need to get people to give your their email address, which requires a whole other step of finding prospective customers and giving them enough of a reason to give you their email address. This leads us to the next concept.

Content marketing

One of the most common techniques you’ll see to help drive traffic to your website is a more indirect method that is sometimes called “content” marketing. This means creating a bunch of content (or paying someone else to do it,) that is related to what you’re selling, but different enough that it can attract people who are not explicitly seeking out a specific item. Writing blog posts, sending newsletters, creating videos or reels on YouTube, Instagram and Tiktok, these are all examples of content marketing.

Social media

Perhaps the fastest growing technique for acquiring customers is to build up a presence on social media channels like Instagram, TikTok, Facebook, SnapChat, etc. Social media platforms make it much easier for you to build lightweight relationships with “followers” and “connections.” But you still have the challenge of creating interesting enough content to gain those followers. That said, because this is a much newer domain and is rapidly evolving, there may be more opportunity to do something new and unique.

Other ideas

There is no shortage of marketing ideas that you can try for your website. For example, you could create an affiliate program to get influencers to promote your store. Or roll out a customer loyalty program to get your happiest customers to spread the word. When you’re an entrepreneur, everything is worth a try:)

How do I compare the costs of marketplaces vs doing it myself?

While there is no “easy” answer to this, as everyone’s business is different, we have tried to pull together some resources to help you get a better sense of where your costs should fall. So if you are thinking that eBay’s fees are too high, compare that to some of the statistics below.

The CMO Survey from 2021 states that “B2C Product companies spent 18.4% of their revenue on marketing in 2021.”

This blog post from Boldist suggests “The Small Business Association recommends 7-8% of revenue should be spent on marketing, but what we see, in reality, is that ecommerce companies will spend up to 30% of their revenue on Customer Acquisition Costs.”

And if you have time to dig through a LOT of great detail, check out Marketing Sherpa’s 2015 eCommerce Benchmark Study. Notice that most respondents talked about how their customer acquisition costs are expected to go up over time.

Final Thoughts

Every small business owner needs to decide for himself/herself how best to spend their money. But we are big fans of making informed, data driven decisions to help grow your business. Hopefully this article helps provide some context for evaluating the true cost of online marketplace fees and whether your money would be better spent elsewhere.

Want an easy way to see your fees per online sales channel? Remember to check out our recently added Channel Breakdown report.

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