Attach receipts to your transactions

Seller Ledger on December 16, 2025

To help eCommerce sellers stay more organized, we are pleased to announce that Seller Ledger now supports the ability to attach receipts to transactions. And we do it in a couple of ways.

Start with just your receipt

Do you have a cash purchase that you need to put into Seller Ledger? Take a picture of the receipt and upload it first. Seller Ledger, using some AI magic, will try to parse the image. We also support other file formats.

In this example, go to the Expenses tab and click the “Add Expense” button:

Then, click the option to “Choose File” and select the receipt file from your hard drive.

After choosing the file, Seller Ledger will extract as much information as possible and pre-populate the fields below. In this case, it got the date and amount correct, but I had to edit the Vendor and Description.

Click the save button and your new expense is recorded, with a copy of the receipt that you can view at any time by clicking on it.

Attach a receipt to an existing transaction

You can also upload a receipt to an existing transaction that has been imported into Seller Ledger. Just click into your bank or credit card account and you’ll see a new paperclip icon to the far right of the transaction.

Clicking the paperclip icon pops up a simple dialog box:

Find the image or file of your receipt and click Done. In your transaction list, you will now see the icon has changed to a small receipt, which you can click on to preview the file you just uploaded.

As always, we want to thank all of the customers who wrote in suggesting this feature. Keep ’em coming!

Reconcile Amazon payouts to bank deposits

Seller Ledger on December 5, 2025

If you are trying to tackle eCommerce accounting, you know how critical it is to be able to reconcile marketplace sales and expenses to the payouts that hit your bank account. Well, just like we previously did for eBay, we are pleased to announce the ability to drill into any Amazon payout to see the precise data that makes up that payout amount.

When you click into your Amazon account from your Seller Ledger dashboard and review your transactions, you have likely seen your payouts listed with an “>>expand” link next to them:

When you click expand, you’ll see some important additional information. Not only do we show the bank account details that the transfer was made to, but we show the summary totals by category.

And if that’s not enough, we also provide a button to be able to drill down and see EXACTLY which transactions make up that payout.

And as a reminder, if you link Seller Ledger to the bank account where those payouts get deposited, we will automatically match the payouts from your Amazon account to the deposit in that bank account.

This means you can look at any Amazon payout deposit and drill all the way back down to see the transactions that are included.

If you haven’t yet tried to automate your Amazon accounting with Seller Ledger, now might be a good time to try. No 3rd party connectors needed.

New Amazon Channel summary page

Seller Ledger on December 2, 2025

As we did earlier this summary for eBay, we’ve now rolled out a new channel summary page for Amazon as well. While Seller Ledger has been able to import all of your Amazon sales, refunds and fees for a while, now it’s even easier to make sense of all of that detailed data.

Now, when you click into your Amazon account from your Seller Ledger dashboard, you’ll see a screen like the following:

amazon channel summary

Drill down on any payout to see the totals for each payout including every single transaction that’s included in that payout.

Amazon has a large number of transaction types, especially their fees. While Seller Ledger focuses primarily on rolling up all of those amount to your end of year tax form, this new view should help you get a better sense of all of Amazon financial data.

Want help automating your Amazon accounting? Learn more about how Seller Ledger can help.

Track sales from any Marketplace

Seller Ledger on November 26, 2025

While most of the major eCommerce marketplaces, like Amazon, eBay, Walmart, and Etsy have robust APIs that make it possible for us to automatically import and categories their transactions, a lot of newer and smaller marketplaces haven’t made that investment.

For some of the more popular ones, like Whatnot, Poshmark, Mercari and Depop, we’ve built a custom import tool for the transactions that they allow you to export. And we continue to evaluate other marketplaces.

But, in the meantime, we’ve recently rolled out the ability to track sales from any marketplace. You can now import order history from any online platform, so long as you can modify their transaction files to match our format. Here’s how it work:

Step 1: Download your transaction history in CSV format

Log into your marketplace and find the place to access your order/transaction history. The more detailed the report, the better. Then, download it in a CSV (comma-separated) format – a very common format for exporting data.

Step 2: Create a new account in Seller Ledger

Follow the steps in our prior blog post to create a new account to track the sales from your marketplace. Name the new account whatever you want (though it’s probably a good idea to include the name of the marketplace in your account name.)

Step 3. Reformat the transaction history file

To upload a file with order and refund details, Seller Ledger expects the following fields:

Required:

  • Order Date
  • Order ID
  • Customer Name
  • Product Name
  • Quantity
  • Unit Price
  • Ship To State
  • Ship To Zip
  • Ship To Country

Optional:

  • SKU
  • Shipping
  • Tax
  • Ship To Address
  • Ship To City

In fact, it may be easier to simply use our sample format file, which we provide here.

Step 4: Upload the new file to Seller Ledger

Click into your newly created marketplace account from the dashboard and click the “Upload history” tab.

Upload manual sales

You’ll want to choose the “Upload orders” option on the left. Click the “Choose File” button, select the reformatted file you just created, and click Save. Seller Ledger will begin importing your order history, complete with any product, fee and refund details that are provided.

Track Off-site and Cash Sales

Seller Ledger on November 10, 2025

While we pride ourselves on providing the most automated accounting solution for eCommerce sellers, there will always be circumstances where a seller conducts business in person, or on a platform what doesn’t offer much in the way of connectivity.

For those cases, we’ve rolled out improved order history tracking for off-site and cash sales.

Step 1: Create an account to track those off-site or cash sales

We just rolled out the ability to create/add a new type of asset account that you can use to track these sales. From your dashboard, click the “Add Channels, Banks and Accounts” button and, if you scroll to the bottom of the next screen, you’ll see the following option:

This can be a “Cash” account, or an account to track sales from other online marketplaces like Facebook Marketplace, TCGplayer, StockX and more. Just name your account and you’re off to the races.

Step 2: Add your order details

Click into your newly created account from your Dashboard, and you’ll see a new button called “Add order” in the upper right:

Clicking on that button will bring up a much more detailed transactions screen that not only lets you enter the regular information like date, customer, and amount, but will also let you record the item(s) that you sold:

If you scroll down, you will also see that we allow you to enter additional information about each order, including:

  • Any shipping you may have collected from the buyer
  • Any sales tax you may have collected (or had collected for you)
  • Any fees that may have been incurred (for example, by a non-connected marketplace that this order sold through
  • Any shipping labels or other shipping costs you had to pay
  • If a part of this order was donated to charity

As a reminder, the more details you can record that are tied to an order, the better able Seller Ledger is to tell you the EXACT net profit you make on every sale.

And as a reminder, you can always us the regular “Add transaction” button to record things like payouts (remember – they are transfers,) non-order fees, etc.

Want more step-by-step guidance?

If you’re having trouble figuring out how to enter data from certain non-connected marketplaces, just email us a copy of one or more of their reports (or screens) to [email protected] and we’d be happy to help.

Give it a try

Whether it’s cash-sales or other non-connected platforms, you can now get a complete view of your eCommerce business finances. Seller Ledger offers everyone a 30-day free trial, with no credit card required. Sign up and see for yourself how easy it is to get your finances in order.

Try it for free

Hide older accounts from your dashboard

Seller Ledger on May 19, 2025

As part of our recent rollout of expanded support for balance sheet accounts, we’ve also made it possible to hide old connected accounts from the dashboard.

For those users who may have switched bank accounts, or had new credit cards issued, you likely want to keep all of the transaction history in those accounts (deleting the account would delete all of the transactions as well,) but may no longer wish to see them listed on your dashboard. Changing that is now simple.

Just go to Settings -> Accounts, where you will see the list of all of your balance sheet accounts.

Balance sheet accounts

Click the edit/pencil to the far right of the account you’d like to hide and you will see a checkbox to “Show on dashboard.”

Simply uncheck that box and click the Save button. That’s it. Your account, and all of it’s underlying transactions, will remain in Seller Ledger, but you won’t see it listed on your dashboard any more.

Balance sheet and journal entries

Seller Ledger on May 19, 2025

While it is important for Seller Ledger to remain simple to use, we have just rolled out some more powerful accounting features that were previously under the hood. Please note, they are all in open Beta, so please send us any feedback you have at [email protected].

Balance sheet accounts

From the beginning, Seller Ledger let you categorize your income and expenses, including the ability to add sub-categories. Now, we have provided the same functionality for balance sheet account, which you can find under Settings, in the new “Accounts” Tab,

Balance sheet accounts

As you will see, any connected accounts that you have will already show up there, as well as internal accounts we created behind the scenes, like Sales Tax Due and Owners Equity.

There are a number of possible accounts you might want to add, but here are some of the more common ones we have heard:

  1. Cash accounts for tracking cash you withdraw and spend
  2. Sales channel accounts that we do not yet support directly
  3. Equipment tracking accounts, for depreciable assets like computers
  4. Liability accounts for tracking outstanding loans

Balance sheet report

In addition to exposing and letting you customize your balance sheet, we’ve also just rolled out a new Balance Sheet report, which you can find in a new sub-tab under the Reports tab.

Journal entries

And finally, the ultimate accounting utility, the journal entry, has been introduced. This feature lets you create any accounting transaction across multiple accounts/categories.

It is also the first place you will see the use of the dreaded accounting terms “debit” and “credit.” But, we assume those who intend to use this feature are familiar enough with accounting to understand these terms.

Now, remember, with great power comes great responsibility. Journal entries allow you to change your account balances in many different ways. But it is also easy to mess up your books. If you are not familiar with the use of journal entries, we recommend learning more before using this feature too much.

One caveat: we do not yet let you make journal entries that affect directly connected sales channels, as we try to keep the raw data from those channels as accurate as possible.

All SORTS of small improvements

Seller Ledger on April 22, 2025

Now that we’re through another tax season (for those that didn’t file extensions,) we’ve released a few minor enhancements around sorting. Specifically, around sorting columns in the Income and Expense views, as well as Inventory.

Under both the Income an Expense tabs, you can now sort values based on the Amount column. Just click on the icon to the right of the column header.

Under the Inventory tab, we have also adde the ability to sort results by a number of different columns. In the Purchases sub-tab, you can now sort by Date, Purchased from and Total Amount columns:

In addition, you can also now sort by every column in the “In Stock” sub-tab and the Date and Total Amount columns under the Sold sub-tab.

Keep those customer suggestions coming and we’ll keep cranking out the improvements. Just email us at [email protected]

Export your Profit and Loss and Schedule C Tax reports

Seller Ledger on March 13, 2025

In our continued efforts to make it easier to get data out of Seller Ledger, we just added the ability to export both the Profit and Loss report and the Schedule C tax report.

Just click the “Export” button in the upper right of the Filters section and Seller Ledger will generate a comma-separate (CSV) file containing the values. You will then be taken to the Exports page under Settings (which we announced a few months ago) where you can download the file you just requested:

As always, we look forward to more customer suggestions. Keep them coming by emailing us at [email protected].